[PDF]Permaculture: Permaculture Facilitators Resource Book-Training Assessment

ilitator



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ook

CESSMENT

& project follow up I





First Edition 2006 © IDEP Foundation




First Edition 2006 by Yayasan IDEP

PO BOX 160 Ubud, 80571, Bali, Indonesia

www.idepfoundation.org

©Yayasan IDEP

THE AIM OF THIS BOOK IS...

To supply facilitators with useful tools to create dynamic workshops and
learning environments. By using these creative facilitation techniques,
learning activities can be maximized and workshops will be well
received and remembered as enjoyable learning experiences.

This Permaculture Facilitator's Resource Book also includes
background information and tools for ensuring that program follow
up, monitoring and evaluation is conducted in a way that involves the
key stakeholders, the participating communities, in an effective way.

It also includes over 30 informative 'handouts', which can easily be
photocopied by local facilitators for distribution to project participants
as workshop support materials. This Permaculture facilitator's
Resource Book has been designed to work in conjunction with the
companion books 'A Resource Book for Permaculture - Solutions for
Sustainable Lifestyles' & The Permaculture Facilitator's Handbook'.



IDEP Foundation invites organizations or individuals wishing to
reproduce this book to do so, in the interest of sharing Permaculture
activities for non-commercial purposes, and without altering the
contents of the book. For rights of reproduction for other purposes,
please submit a written request for permission to Yayasan IDEP.

The materials contained in this book have been drawn from many
different sources including Permaculture works and publications
worldwide as well as practitioners in Indonesia. If you have any
input or suggestions regarding either the contents or the use of this
book, please contact us at the address listed. We greatly appreciate
your suggestions and input.

Disclaimer

We have tried to be as factual and accurate as possible. We hope that
this book will provide many benefits for those that use it. However,
any problems or faults that occur as a result of practical use of the
information, are not the responsibility of IDEP Foundation, or of the
book's authors, artists, contributors and / or publisher.

ISBN : XXX-XX-XXXX-X



Permaculture facilitator's



Resource book



TRAINING & ASSESSMENT



Tools for creative wor ops & project foil OW UD



Created by Yayasan IDEP with GreenHand

Published by IDEP Foundation • www.idepfoundation.org



Made possible through *!U jmo 47k „ d6b
generous support from JJJOxfam j Jg^








Written by

Petra Schneider and Jason Brown



Contributing Writers

Sherry Entus and Stuart Coles



Valuable Information Contributors

IDEP Foundation, The GreenHand Field School's Permacul-
ture project participants and partners, The Bali Permculture
Project's participants and partners, Roberto Hutabarat,
Purnawan Budisetia, Made Chakra, Gede Sugiarta, Gusti Ayu

Komang Sri Mahayuni, Lisa Ismiandewi, Made Suradja



Artists

Arte Moris Art School, Simao "Mong" Cardosso Periera, Gi-
brael "Aziby" Dias Soares Carocho, Edson Arintes Da Costa
Carminha, Grinaldo Gilmarodep Fernandes, Jose "Osme"
Fortunato Gonzalves, Jose 'Tony" de Jesus Amaral, Leo Mar-
cal, Ozorio "Azo" Jeronimo, Kathryn "Cipi" Morgan, Lachlan
McKenzie, Rappy, Robi Supriyanto & the Spiritual Junkies



Editors and translators

Jason Brown, Petra Schneider, Robi Supriyanto, Lakota Moira,
Yudi Suanda, Adnyana, Sherry Entus, Nita Noor



Desktop publishing and graphic design

Petra Schneider, Lakota Hemmerle, Courtney Stephen, Dewi
Surtikanti



Publisher

IDEP Foundation



www.idepfoundation.org




Forward



This resource book is a 'toolbox'
with various techniques and
resources that can be helpful in
delivering effective workshops, disseminating
information more widely into the communities
where workshops are held and ensuring that the
facilitators, participants and local communities
and environments are getting the most out of the
workshops delivered.

The first section of this book is about creative
facilitation. It includes several ideas about how
facilitators can make dynamic learning more
possible. As you know facilitation
is not easy, it takes time
and experience to learn
how people learn, how
groups work and how
to make the most
of group learning
experiences. These
techniques can make
that process easier.

Participants will remember
a lot more of the important
information from a workshop if the
materials are presented in a fun and lively way.

Achieving a joyful learning environment is not
difficult. Facilitators simply need techniques and
tools to help keep the participants focussed on
and interested in the workshop material.

The creative facilitation techniques in this book
- adapted to suit your workshops needs - should
help to make workshop facilitation and group
dynamics easier and more effective. Have a look
at the options, try them out with your friends; the
more opportunities you have to practice creative
facilitation techniques the more comfortable and
successful you will be using them. Also you will
likely come up with all sorts of new wonderful
ideas based on the same principles.




The second section of this book contains
several easy to photocopy handouts which can
be distributed during workshops and / or at
community meetings to help disseminate some
simple techniques for sustainable living into the
wider community.

Finally, this book contains an important section on
how to work with your communities and project
stakeholders to ensure that the results of your
trainings are being well received and making a real
difference on the ground. Permaculture is a holistic
system for sustainable development with many
inter-connected components. Sometimes
it takes years for all of the benefits
of a Permaculture training to
be known and seen. As the
natural environment and
reso u rces i n t he a rea beg i n
to be replenished and
the human relationships
with those resources
become more sustainable,
the healthier environment
supports the growth and health
of more sustainable resources and
so on. Therefore followup, monitoring
and evaluation are critical components of any
Permaculture training. This is the time when
facilitators will really learn the most about what
aspects of their trainings are most successful, and
how they can create the most benefits through
their efforts.

The developers of this book, and all of the books
in the Permaculture facilitator's series, sincerely
hope that these publications will be useful in
supporting the important work of facilitators
throughout the region.




Petra Schneider, Director Yayasan IDEP



TABLE OF CONTENTS..



Creative Facilitation Techniques 1

Introduction 3

What is a facilitator? 3

The basic skills of a facilitator 3

"Icebreakers" 7

Icebreaker No. 1 - Stand up if you ... 7

Icebreaker No. 2 - Introduce Your Partner 9

Icebreaker No. 3 - Circle of Friends 10

"Energizers" 11

Energizer No. 1 - Truth & Lies 11

Energizer No. 2 - Knots of People 12

Energizer No. 3 - Earthquake! 13

Energizer No. 4 - Line-Ups 14

Forming Groups 15

Forming Groups No. 1 - Animal Scramble 15

Forming Groups No. 2 - Picture Puzzles 16

Living Metaphors No. 1 - Re-arrange the Classroom 17

Living Metaphors No. 2 - The Web of Life 18

Living Metaphors No. 2b - Web of Life "Global Problems" 20

Living Metaphors No. 2c - Web of Life "Community Connections" 20

Living Metaphors No. 3 - Chinese Whispers 21

Dynamic Lead-Ins 22

Dynamic Lead-ins No. 1 - Learning Contract 22

Dynamic Lead-ins No. 2 - Pre & Post Exercise Quizzes 23

Dynamic Reviews 24

Dynamic Reviews No. 1 - Ball Toss Review 24

Dynamic Review No. la - "Valuable Lessons Learned" Ball Toss 24

Dynamic Review No. lc - "Process" Ball Toss 25

Dynamic Reviews No. 2 - Calm Down! 25

Dynamic Reviews No. 3 - "The Game Show" 26

"Brainstorms" 27

Guidelines for Successful Brainstorming 27

Brainstorm No. 1 - The Magic Charm 28



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Participant Handouts 31

About these handouts 33

Permaculture 34

10 Permaculture Principles 34

Waste Management 37

What do you know about garbage? 37

How do we take care of our wastes? 38

What do you care about plastic bags? 40

How Much Garbage do You See? 41

Lets Make Recycled Hand-Made Paper 42

About Wastewater Gardens 44

Composting 46

Using a Compost Cage 46

Making Triangle Compost 48

Making a Worm Farm 50

Seed Saving 52

Seed Saving & Plant Propagation 52

Seed saving Checklist 58

Genetically Modified Organisms (GMO) 60

What Are GMO? 60

GMO, Who's Profiting? 62

Wanted, GMO in Indonesia 64

GMO, Consumer Issues 66

GMO & Farmers 68

GMO and Chemicals 70

Let's Compare Agricultural Systems 72

GMO, Ask Yourself Why? 74

GMO & Environment 76

Agriculture and IPR 78

Gardening 80

To start your garden 80

Daily Garden Check List 82

Companion Planting Chart 83

Nutrition 84

Gurih Gurih Gizi Nutrition Formula 84

Gurih Gurih Gizi Kebun / Garden 86



Permaculture Facil itator's Resource Boole for Training and Assessment



Monitoring, Evaluation & Reporting



89



About Monitoring & Evaluation 91

What is monitoring and evaluation, and why is it so important? 91

About evaluation over time 91

About Quantitative Evaluation 91

About Qualitative Evaluation 92

About Participatory Monitoring and Evaluation 93

Permaculture Design Check Lists 95

External influences checklist 95

Permaculture Principles checklist 96

Local relevance and replication checklist 97

Permaculture Ethics 97

The benefits of using these checklists 97

Workshop Evaluation - Participant Feedback Form 99

The Monitoring & Evaluation Booklet 102

PART 1 - Participant Information 102

PART 2 - Facilitator's Workshop Self Evaluation 103

PART 3 - Evaluation during Follow Up Visits 105

Focus Group Discussions with Participatory Surveys 107

About Focus Group Discussions (FGD) 107

Step 1 - Prepare the Participatory Survey Questions 107

Step 2 - Form the Group for the FGD 108

Step 3 - Conduct the Participatory Survey 108

Step 4 - Conduct the Focus Group Discussion 109

Step 5 - Compile the data 109

Most Significant Change (MSC) stories 111

Step 1 - Create a reporting time frame 111

Step 2 - Decide who you will collect the MSC stories from 112

Step 3 - Establish 'Categories of Change' 112

Step 4 - Create a schedule for collecting the MSC Stories 112

Step 5 - Interview the participants (collect the MSC Stories) 113

Step 6 - Writing the MSC Story 116

Step 7 - Verification & feedback on the MSC Story 116

Step 8 - Quantifiable evaluation of MSC stories 117

Most Significant Change Story Examples 118



Creating Effective Reports 121

About effective reports 121

Compiling & analyzing data 122

Qualifying the data on a report 123

About using photographs and / or videos for reports 123

Using Visuals - Photos and Video 124

Some tips for making effective photos 124

About Photo captioning 129

Using photos to enhance Most Significant Change Stories 130

The steps for "Visual Most Significant Change (MSC)" 131

A note about using video for reporting 132



Pe r in a c u 1 1 u re Facilitator's Resource Boole for Training and Assessment



WORKSHOP RESOURCES 1



Creative Pacibtation





Introduction



What is a facilitator?

• A facilitator does not stand in front of a group and lecture.

• A facilitator is an active unbiased member of the learning process.

• The role of the facilitator is to skillfully assist a group of people to
understand their common objectives and to help them to achieve these
objectives without taking sides in any argument.

• The facilitator guides and helps achieve understanding and consensus.

In many ways a facilitator is like a midwife
• A midwife assists in the process of creation •
but is not the producer of the end result

The basic skills of a facilitator

• Following good meeting practice

• Timekeeping

• Following an agreed agenda

• Assisting a group to brainstorm and problem solve

An experienced facilitator will also have the following skills:

• The ability to intervene in a way that adds creativity to a discussion rather than
leading the discussion and taking away creativity from the group

• The ability to understand the group process and dynamics - successfully address
these inequalities in the group dynamic

• Who is dominating in the group? And how stop them

• Who is withdrawn? And how to involve them

• Who looks bored? And how to draw them in to the process

Good facilitation skills cannot just "be taught'' - they need to be learned.

The more we practice our creative facilitation techniques the more comfortable we be-
come within ourselves and with the workshop participants.

The most important lesson of all is to have FUN.

• Workshops need to be enjoyable for both the workshop participants and the
workshop facilitator - a joyful learning environment will greatly assist the learning
process.

• Workshop participants will remember vital information if the information is
presented in a lively way.



Creative racilitation Te c h n i cj u e s



3



To get the most from a workshop, all participants need to be comfortable
with one another.

If workshop participants are not introduced properly, sit passively at tables, or are not
given interesting tasks they will lose focus very quickly. The workshop dynamic will be
less effective and the learning environment can be dull and unproductive.

If the facilitator just stands in front of a workshop group and lectures this
will only result in bored participants who will probably stop listening after
10-15 minutes.

This is not an effective way to share information and knowledge. Try instead to link fun and
energizing activities to the workshop material. These activities can be used to introduce
important concepts, and / or as a lead-in to the workshop exercises.



A good facilitator will design workshops that combine learning
and information sharing with interactive tools for group work.

Facilitators know when they are successful when
they look at a group of happy, smiling faces.



Achieving a happy workshop is not difficult. The facilitator simply needs to build
up a repertoire of techniques or tools to help keep the workshop participants focussed
on and interested in the workshop material.



Good facilitation techniques should...



• Help the participants to be comfortable with each other

• Create a fun and interesting learning environment

• Boost the energy levels of workshop participants

• Organize interesting and productive group work activities

• Use participatory activities which enable dynamic reviews of what has been learnt

• Increase group activity so that workshop participants can expand on the new
knowledge they have received and localise that knowledge

This chapter includes an introduction to creative facilitation skills as well as some ex-
amples of facilitation techniques and tools which facilitators can try and adapt to best
suit their workshop and learning activities.

All facilitation techniques should be adapted to local cultural environments.



You are the facilitator.

Choose what you think will work, play with it and create your own
fun games to energise your workshop participants.

As the facilitator it is up to you to choose what will and won't
work with the participants of your workshop.



Permaculture Facil itator's Resource Boole for Training and Assessment



About planning and adapting creative facilitation



It is good to plan and trial creative techniques before using them at a workshop.

• You can practice and design new ideas with your friends or work colleagues.

• Discuss ways to adapt the techniques so they are in accordance with the workshop
material and assist the general aims and outcomes of the workshop.

• Make sure that your techniques are culturally appropriate and do not offend any
local ethnic, religious or gender sensibilities



This chapter introduces several types of creative facilitation techniques including...



Icebreakers'



Energizers



Forming Groups



'Living Metaphors 1



Dynamic Lead-ins



Dynamic Reviews



'Brainstorms'



Creative racilitation Te c h n i cj u e s



5



Icebreakers



Participants often enter a workshop as strangers and / or apprehensive about what will hap-
pen during the workshop. Right from the beginning of the workshop it is important to
take some time to allow the participants to get to know one another, to get to know the
facilitator(s) and to create a sense of team working and camaraderie.

"Icebreakers" are techniques which can be very helpful to:

• Help participants get to know each other and become comfortable with each
other at the beginning of a workshop

• Help energize participants at the beginning of a new stage of a workshop

• Encourage team working and creative problem solving

Icebreaker No. 1 - Stand up if you . . .

This is a useful opening exercise. As the facilitator you can ask a series of fun, gen-
eral questions or some more specific questions relevant to the workshop. This way as
a facilitator you will get a snapshot of existing experience of the workshop participants.

Materials Required

No materials need to be prepared for this activity.

The facilitator needs to think about a list of questions before running the exercise.
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